Common P2P Project Read more about the changes to your procurement system
PPS and the partner Trusts have embarked on a project to implement a common purchase to pay (P2P) system and related processes across the group. The new system, called PECOS will replace the current eProcurement systems currently in place at each Trust. This page will be updated throughout the project, so do keep coming back for updates.
What is PECOS?
PECOS is the name of the system that is being implemented across the five partner Trusts. PECOS is well established across the NHS and has been used for over 15 years across the entire Scottish NHS and wider Government.
As a dedicated eProcurement platform, PECOS will enable us to automate many of the processes that are currently managed outside of the requisitioning process which ultimately cause delays and stakeholder frustration.
What are we trying to achieve?
The implementation project aims to achieve the following high level objectives:
- Common systems and processes
- Improved searching functionality
- Incorporate all processes and controls
- Simplified user experience
- Best in class systems
- Better support from PPS
The change isn't just about putting in new technology. We are reviewing and improving all the processes that are currently in place with a view to simplify them, automate what we can, and ensure we all do the same things in the same way - wherever practical.
PECOS won't manage the entire purchase to pay process. However, most users will access PECOS for their day-to-day transactions instead of the existing systems. The below diagram shows the core processes and in which system they will be managed in the future.
We'll be implementing the new system in phases across each Trust over the next few months. There will be a series of briefing events and drop in clinics to share more information about our plans. You can book a place on these through our events page.
As we begin deployment to your organisation, you will need to complete a user setup form to confirm the information we already hold about you and complete the eLearning course. For those who struggle with the eLearning, a few classroom based training courses are planned and will be advertised on our events page as dates become available at main hospital site.
We are planning to deploy the system across a 3 month period in each organisation. The current deployment plan is represented in the diagram below.
A series of briefing events and drop-in surgeries are planned across each main hospital site. Please look out for these and book your place on our events page.
It's really important to us that we get the design of the system and the deployment right first time. We would love to hear from you about your current experiences with the procurement process and suggestions for where it can be improved.
We have a key user group with membership within each organisation which meets on a monthly basis. We'd love for you to join us. Please contact the project team if you would like to participate.